Stent Tracker· Modules
Orpheus reads your team's rounding notes. When one records a stent going in or coming out, the patient joins or leaves a live list, and any stent left in too long turns red.
Flag every stent still in after four months?Ultradoc does that.
Walter Nakamura
DOB 01/01/1951 · MRN 100-0417
Placed 4 months agoOverdue
Priya Raman
DOB 02/02/1968 · MRN 100-0522
Placed 3 months agoDue soon
Samuel Achebe
DOB 03/03/1979 · MRN 100-0618
Placed 3 months agoDue soon
Marcus Bell
DOB 05/05/1962 · MRN 100-0846
Placed 3 weeks agoIn place
Nobody has to key in a stent. Orpheus finds it in the note, and the tracker follows it until it comes out.
Every note added or edited on an encounter is checked for a stent going in, coming out, or being exchanged. Only a plain statement counts: a history, a plan, or a finding on imaging changes nothing.
The placement is listed with its date, the sentence that recorded it, and a link back to the encounter. A stent pill appears on the patient's card for the whole team.
The list, the encounter card, and the provider app all measure the stent against your threshold, four months by default. Nobody has to keep a calendar.
Past 70% of the threshold, day 84 by default, the stent reads due soon. The row and the pill turn amber while there's still time to book the removal.
Once a stent has been in longer than your threshold, the row turns red and joins the Overdue group at the top of the list. The pill on the patient's card turns red too.
When a later note says the stent came out, or someone marks it removed, the patient leaves the active list. The Past view keeps the record and how long the stent was in.
Seen after ERCP today for choledocholithiasis. Large stone, partial clearance. 10 Fr x 7 cm plastic biliary stent placed. Tolerating clears. Plan repeat ERCP in 8 weeks.
Repeat ERCP. Biliary stent removed and the duct swept clear, no residual stones. Back to clinic in 4 weeks.
Gloria Mendez
DOB 08/19/1949 · MRN 100-0763
Placed 4 months agoOverdue
Teresa Huang
DOB 04/11/1965 · MRN 100-0972
Placed todayIn place
Gloria Mendez
DOB 08/19/1949 · MRN 100-0763
Placed 4 months agoOverdue
Four months is the default. An admin can set any threshold from 30 to 730 days, and every list and pill redraws against it. A stent reads due soon at 70% of the way there.
120days · 4 months
The demo stops at 240. In Ultradoc, any whole number of days from 30 to 730 works.
Ruth Abernathy
DOB 07/07/1946 · MRN 200-0118
Placed 6 months agoOverdue
Walter Nakamura
DOB 01/01/1951 · MRN 100-0417
Placed 4 months agoOverdue
Priya Raman
DOB 02/02/1968 · MRN 100-0522
Placed 3 months agoDue soon
Samuel Achebe
DOB 03/03/1979 · MRN 100-0618
Placed 2 months agoDue soon
Elena Petrov
DOB 04/04/1985 · MRN 100-0731
Placed 2 months agoIn place
Marcus Bell
DOB 05/05/1962 · MRN 100-0846
Placed 5 weeks agoIn place
Hannah Lindqvist
DOB 08/08/1990 · MRN 100-0905
Placed 1 week agoIn place
The stent shows up wherever someone is looking at the patient, so the reminder never depends on anyone opening the tracker.
Follow-up for left flank discomfort. Here for stent discussion.
Stent overdue
Open in the stent tracker
On the encounter card
A stent pill sits on the patient's card on the board: blue while it's in, amber when due soon, red once overdue. Tap it for the dates.
DOB 01/01/1951 · MRN 100-0417
In the patient's chart
Exchange, removal, and stop tracking sit in the chart's actions menu, so nobody has to leave the patient to update the stent.
In the sidebar
The Stents row counts every active placement. While any is overdue, the count turns red and pulses.
On the phone
The provider app shows the same stent flag on the patient's strip, measured against the same threshold.
The placement, the team's notes, the encounters, and every change, in one place. Try the actions: each one does what it does in Ultradoc.
In place more than 4 months. Remove the stent, or dismiss the alert if the placement is intentional and being monitored.
Kelly Tran, RN11 days ago
Called twice, no answer. Certified letter mailed to the address on file.
Jun 2, 2026 → Jun 3, 2026 · Room 412
Discharged
Left ureteral stent placed, no string. Plan removal in 2 weeks.
Most of the work around a stent happens after it goes in: the calls, the letters, the exchange. The tracker keeps all of it with the stent.
If a note describes a new stent while one is already on record, or an exchange of a stent that isn't on record, Orpheus asks the note's author before changing anything.
Search by name or MRN across active stents, past stents, or both.
Mark where each stent stands with your practice's own tags, like Monitoring or Cert letter needed, and filter the list by tag. A new or exchanged stent starts with a clean slate.
Log the calls, letters, and plans on the patient's stent record, so whoever picks it up next knows what already happened.
The Past view lists every removed or untracked stent with the date it ended and how long it was in.
Fix a placement, exchange, or removal date from the history. The status and due date follow the new date.
Stent events appear on the encounter's timeline beside the notes, and discharge summaries say whether a stent is still in.
Admins can upload a CSV of stents already in place. Each row is matched to the right patient by name and DOB, MRN, or account number, and failed rows come back as a file to fix and re-run.
Download the active list or the full history as Excel or CSV, filtered by date, time in place, or tag.
Placements come in from the rounding notes your team already writes. The stent then shows up everywhere the patient does.
Any stent a rounding note says was placed gets tracked. The threshold is one number for the practice, so set it to what your team's stents need.
Urology
The rounding note after ureteroscopy says a stent went in, with removal planned in two weeks. If the patient never books, Riverside Urology watches the row turn amber, then red, and a nurse tags it Cert letter needed.
Gastroenterology
Bayview GI sets the threshold to 90 days. When the team's note on the encounter records a biliary stent, the patient joins the list, and a later note recording the exchange resets the clock.
Transplant nephrology
A transplant team sets 42 days. Once their rounding note records the ureteral stent, it reads due soon after about four weeks and turns red after six.
Each placement, removal, exchange, dismissal, tag, and note is written to the audit log with who made it, including the changes Orpheus makes from a note. Stent details show only to roles with stent access, limited to the locations they work, and every export is logged.
How Ultradoc protects patient dataEvery part of Ultradoc reads from the same live record, so each one makes the others better.
Tell us how your practice runs. We'll set Ultradoc up around it and connect it to the EHR you already use.