Cardiology
Lakeside Cardiology starts the day current
At 6 a.m. Ultradoc reads the chart of every patient on the schedule, so medication lists and allergies are current before the first echo.
EHR Integration· Modules
Patients, appointments, and charts arrive from the EHR your practice already runs on. Notes, filings, and chart changes go back, each with a status your team can see.
Pull every chart on today's schedule from your EHR at 6 a.m.?Ultradoc does that.
Okafor, Amara
MRN 100100 · DOB 02/02/1972 · F
Allergies
Problems
Medications
Schedule
Nothing upcoming
Documents
Connect once and the loop runs all day. Your EHR stays the system of record: Ultradoc reads from it, works alongside it, and files the day's work back into it.
A loop joins your EHR and Ultradoc. The schedule and charts travel from your EHR into Ultradoc, and your team's work travels back to your EHR. Pick one of the four stops to see that part of the trip.
An admin enters the practice's connection and runs the connection test. The credentials are stored encrypted, and nobody sees them again.
The appointment book syncs in on its own and keeps syncing through the day. Each patient is matched to their chart by MRN, and opening a chart pulls a current copy.
The front desk books, nurses chart, providers finish visits, and faxes get filed, all in one live workspace. Nobody retypes it into the EHR.
Each change waits its turn and goes to your EHR in order. Every request shows where it stands, from Queued to Completed.
An admin enters the practice's connection and runs the connection test. The credentials are stored encrypted, and nobody sees them again.
Pick a kind of record to see what Ultradoc reads from your EHR and what it files back.
From your EHR
To your EHR
Every chart links to your EHR by MRN, and an MRN is checked against your EHR before it is saved.
Screens built from EHR data say when your EHR last confirmed them, and why they might be behind. No guessing whether a med list is from this morning.
Opening a chart asks your EHR for a current copy, unless the one on hand is still fresh.
Demographics vs. EHR
These fields differ between this chart and the EHR. Applying a value updates the chart here.
A linked chart is checked against your EHR again when it opens, once the last check is half an hour old. Try Use EHR value.
Every change waits its turn in a queue your admins can watch. If your EHR goes quiet, the work pauses and picks up where it left off.
EHR Requests
Everything sent to your EHR waits its turn here. Work pauses on its own while your EHR is not answering and resumes when it answers again; nothing is dropped.
| Queue | Queued | Sending | Oldest |
|---|---|---|---|
| Changes to send | 0 | 0 | — |
Recent Requests
Each request to your EHR, newest first. Open one to see every attempt.
Needs attention
Changes to your EHR that are waiting on someone at your practice, and what to do about each.
It may already be in your EHR. Check the chart there, then say whether it is.
When a write may have landed but your EHR can't confirm it, Ultradoc never resends it on a guess. Someone checks the chart and says.
Each location chooses how its visits reach the chart: a scanned document, a note to sign in your EHR, or nothing at all. Scribe notes have their own setting, including a text document your EHR can search.
Encounter · Oct 13 · Office visit
Awaiting signatureAssessment & Plan
Post-op day 14, right knee arthroscopy. Incision healing well, no erythema. Range of motion 0 to 110 degrees.
Plan: physical therapy twice weekly. Follow-up in 4 weeks.
Written by Ultradoc, kept current as the visit changes
Note
Discussed return to cycling at 6 weeks.
The clinician signs it in your EHR. What they add to the note there shows back in the encounter in Ultradoc, and finishing the visit closes the encounter there.
A change to the medical record is hard to take back, so Ultradoc treats every one that way.
File this fax as yourself?
This practice files faxes to the EHR under each clinician's own account. Enter your EHR password to confirm it's you, and the chart will record you as the filer.
EHR username
jkim
EHR password
••••••••••
Prefer not to? Skip to file under the shared practice account. We won't ask again today.
A practice can file faxes and tasks under each clinician's own EHR account, so the chart in your EHR records who made the change.
A write that may have landed waits for someone to check the chart. A document sent again first looks for the earlier copy.
Chart write-back and demographic pushes stay off until an admin turns them on, after checking every patient is linked to the right chart.
If your EHR restricts a chart, Ultradoc reads nothing from it: not demographics, problems, allergies, vitals, orders, or documents.
The details that keep two systems agreeing, from the first search to the last fax of the day.
The patient finder searches Ultradoc and your EHR at once. Pick a result from your EHR and the chart comes in, already linked.
Enter an MRN and Ultradoc looks it up in your EHR first, flagging a name that doesn't match before anything is linked.
Each morning Ultradoc reads the chart of everyone on the day's schedule, so the first patients open current. One switch turns it off.
Add a patient in Ultradoc without an MRN and a matching chart is found or created in your EHR, then linked.
When your EHR has a different number, your practice decides: the EHR wins, Ultradoc's edit stays, or staff approve each change.
When a fax carries an insurance card, the patient's coverage in your EHR can be updated from it in one step.
Faxes, forms, and scribe notes file under your EHR's document types, with a practice default for anything unsorted.
Each provider in your EHR is matched to a user in Ultradoc, so review tasks and visits land with the right clinician.
Documents in the EHR chart open right inside Ultradoc. The first open fetches the file from your EHR, and later opens use Ultradoc's copy.
Modules on the left file into your EHR through this connection. Modules on the right read from it.
Practices of every kind keep their EHR and hand the daily work to Ultradoc.
Cardiology
At 6 a.m. Ultradoc reads the chart of every patient on the schedule, so medication lists and allergies are current before the first echo.
Orthopedics
Imaging reports arrive by fax, split by patient, and file to each chart in the EHR under the right document type, with a review task for the surgeon.
Pediatrics
Parents complete forms in the patient app. Once staff review them, they file to the child's chart in the EHR on their own.
Hospital medicine
Their hospital location files each visit as an encounter note. Clinicians sign it in the EHR, and discharge closes the encounter.
Behavioral health
When the EHR restricts a chart, Ultradoc reads nothing from it, so a sensitive record stays where only the right people can open it.
Family medicine
The front desk books, reschedules, and cancels in Ultradoc, and the EHR's book follows. Visits booked in the patient app land there too.
The connection to your EHR is held to the same standard as the rest of Ultradoc.
How we protect patient dataConnection tests, setting changes, and every resolution of a stuck write are written to the audit log, with who did it.
The practice's connection and each clinician's EHR password are stored encrypted, and never shown or logged.
Only administrators see and resolve Needs attention, and chart edits follow each role's permissions.
Every part of Ultradoc reads from the same live record, so each one makes the others better.
Tell us how your practice runs. We'll set Ultradoc up around it and connect it to the EHR you already use.