Real-time patient rounding, AI-powered billing, voice dictation, fax analysis, and EHR integration — deeply connected to your practice.
Replace paper lists and clunky EHR modules with a real-time, step-based pipeline. Every patient flows through configurable stages — one tap to advance, instant sync across your entire care team.
Hospital and office workflows run different pipelines with custom steps, colors, and automated actions.
Switch between hospitals and offices, or view all patients across every location at once.
Elective and add-on surgeries tracked per encounter with procedure, OR room, and time.
Smart recurrence with overdue alerts that pulse red so nothing slips through.
Automatic name-similarity detection flags patients with similar names, preventing wrong-patient errors.
Advance patients through stages instantly. Each transition triggers the right automated actions.
Every change syncs instantly. When one provider signs off a patient, every screen updates. No refresh button. No stale data. Your team is always looking at the truth.
Click Sign Off on the tablet to see real-time sync in action
Voice in, accurate text out. 99.98% medical term accuracy* — doctors who've tested it say it's the most accurate transcription they've ever used, outperforming every system they've tried. Easy to fine-tune so it recognizes the key terms and spelling your business uses.
* Based on internal lab testing
"Patient Johnson room 412 day three post TURP doing well"
"Patient is ready for discharge"
"Call patient about lab results tomorrow"
Dictate notes, change statuses, and create tasks — all with your voice.
Every aspect of the workflow adapts to how your practice actually operates. Build your own pipeline, tune the AI, configure permissions — all without code.
Build your own patient pipeline with custom steps, colors, and automated actions.
| Encounters | Billing | Admin | |
|---|---|---|---|
| Provider | ✓ | ✓ | ✕ |
| Nurse | ✓ | ✕ | ✕ |
| Staff | ✕ | ✓ | ✓ |
Fine-grained permissions scoped to locations and task types.
Define note types with custom colors, icons, and AI behavior per care setting.
Customize dispositions, workflow labels, surgery phrases, and specialty AI presets.
A plug-and-play module system. Enable only what you need. Each module adds capabilities without touching the core.
Bidirectional patient and document sync
AI-powered document processing
Automated CPT code generation
AI-powered transcription
Rotation scheduling
AI voice call agent
Enable modules together and new capabilities unlock automatically — no configuration required.
Toggle modules on and off at any time
Browse, preview, and activate instantly
New integrations added regularly
Incoming faxes are read, classified, and summarized by AI — with patients matched and tasks created before your team even opens the inbox.
Referral for 65yo male with elevated PSA (6.2 ng/mL) and family history of prostate cancer. Requesting consultation and possible biopsy.
Received via webhook or manual upload. Processing starts instantly.
Document type identified: referral, lab results, imaging, Rx refill, and more.
Name, DOB, and MRN extracted and matched to existing records.
Key clinical findings highlighted in a concise 2-4 sentence summary.
Action items assigned and ready for your team. One click to review.
AI reads every note and builds a continuously-updated clinical summary. Safety data, tasks, and follow-ups are surfaced automatically — nothing slips through.
Day 3 post-TURP. Patient tolerating diet well. Urine output improved, minimal hematuria. Foley catheter removed this morning. Ambulating independently.
Wound site clean, no signs of infection. Patient reports pain level 3/10. Discussed discharge planning. Will need follow-up in 2 weeks for PSA recheck.
Patient voiding well post-catheter removal. PVR 45mL. Labs: WBC 8.2, Hgb 11.8. Cleared for discharge tomorrow. Rx: Tamsulosin 0.4mg daily, Ciprofloxacin 500mg BID x5 days.
Day 3 post-TURP. Recovering well — minimal hematuria, tolerating diet, ambulating independently. Foley removed AM, voiding well, PVR 45mL. Pain controlled (3/10). Labs stable. Discharge planned for tomorrow.
When a patient reaches the billing step, AI reads all encounter notes and generates CPT codes with confidence scores — automatically.
Day 3 post-TURP. Patient voiding well post-catheter removal. PVR 45mL.
Labs: WBC 8.2, Hgb 11.8. Wound site clean.
Rx: Tamsulosin 0.4mg daily, Ciprofloxacin 500mg BID x5 days.
Cleared for discharge tomorrow. Follow-up in 2 weeks.
TURP, complete (prostate resection)
Subsequent hospital care, high complexity
Post-void residual urine measurement
Complete blood count (CBC) with differential
Notes changed? Billing re-runs automatically
Ambiguous cases flagged with clear reasoning
Edit, add, or remove codes — your decisions are final
Built-in rotation management for multi-provider practices. Set repeating patterns, handle overrides and time-off, and always know who's covering.
Rotation or manual
Repeating patterns or weekly assignment, switch anytime
Override calendar
One-off exceptions for holidays and schedule swaps
Time-off management
Automatic backup routing when someone is unavailable
Dashboard widget
Who's on call today, visible to the whole team
Every action across the platform is logged — who did what, when, and why. Full before-and-after state for every change.
Status: Active → Signed Off · Johnson, R.
CPT 99233 added (confidence: 92%) · Johnson, R.
Clinical summary updated · Johnson, R.
Progress note added · Johnson, R.
Status: Processing → Analyzed · Fax #4821
Task: Schedule urology consult · Garcia, L.
Signed in from iPad
Add-on surgery cancelled · Reyes, S.
1,247
events today
312
AI actions tracked
48
cascaded changes
100%
data redacted
Every create, update, delete, and sign-in logged with full before-and-after state
AI-generated changes clearly tagged so you always know what was automated
Related changes linked together to trace the full chain of effects
Ultradoc is not a reskin of legacy software. Every line of code is written from the ground up with modern technologies — purpose-built to bring clinical workflows into the present.
One platform that unifies every data source your practice touches. No more switching between five tabs, three portals, and a fax machine. Ultradoc brings it all together.
Join practices already using Ultradoc to streamline rounding, automate billing, and so much more — all from a single platform.