Splitting faxes by patient, answering the phones overnight, checking coverage before the visit, writing discharge summaries, and more.

Ultradoc does that.

The real-time clinical workspace: encounters, faxes, referrals, phone lines, scheduling, messaging, and a patient app, synced both ways with your EHR.

app.ultradoc.net
Ultradoc

The all-in-one clinical workspace.

Tom Lindqvist's knee MRI report is waiting for you, and two follow-ups are due today. At 31.4 wRVUs, you're ahead of last week's pace.

Patients

12,480

on your roster

Encounters

23

active right now

Unread

6

patient messages

Your inbox4Open Tasks

Assigned to you

  • Review MRI report, right knee
  • Complete sports physical form
  • Return call about colonoscopy prep

Assigned to your team

  • Prior authorization: knee arthroscopy

One workspace for the whole practice, and all of it live.

Ask your practice anything.

Orpheus answers from any screen, using the charts, schedules, tasks, faxes, and messages you can already open, and proposes changes for your approval.

Orpheus
ManualAuto
Ask Orpheus…

A conversation with Orpheus. A weekly timed prompt reports back with a spreadsheet of last week's discharges. Asked from the home page, Orpheus finds a patient across Ultradoc, the EHR, and billing and answers with her balance and next visit. Asked from the calendar, it lists the providers with openings Thursday afternoon. Asked from the rounding board, it drafts a progress note and stages it for approval, and once approved the note is added to the encounter.

  • Knows the page you're on

    Ask in plain words from the calendar, a chart, or the rounding board.

  • Finds any patient

    Across Ultradoc, your EHR, and your billing system, in one answer.

  • Changes wait for you

    Notes and edits are proposed for your approval, or made in auto mode when they match your request.

  • Works on a schedule

    Timed prompts run on their own and report back with a spreadsheet, PDF, or chart.

It sees only what you can see, every change it makes is audited, and who may use it is set by role.

Learn more about Orpheus AI

In the background

Already at work before you ask.

Orpheus reads every fax, note, and patient message as it arrives. It sorts, summarizes, and turns requests into tasks, and when it isn't sure, it asks the person who knows.

OrpheusWorking

    Everyone, every screen, the same moment.

    Ultradoc is live by default. Mark a patient seen or add a note on any screen, and everyone who has that patient open sees it at once, with no refresh and no sync button.

    Try it on any screen.

    Rivera, Ana

    Actions

    Room412

    Length of stay2 days

    Follow-up

    TodayDue today

    Notes 1

    Dr. Adeyemi · yesterday

    Admitted with exertional chest pain. ECG without acute changes. Serial troponins ordered.

    MLDr. Linon rounds

    app.ultradoc.net
    St. Brigid's · 4 WestLive
    KBMLTA

    Rivera, Ana

    Rm 412 | 67F

    Admitted with exertional chest pain. ECG without acute changes. Serial troponins ordered.

    Day2
    RSSee today

    Okafor, Grace

    Rm 418 | 71F

    CHF exacerbation improving. Net negative 1.2 L. Wean O2 today.

    Day5

    KBKara Boyd, RNat the nurses' station

    Rivera, Ana

    67F · Rm 412 · Day 2

    TAMLKB

    Follow-up

    TodayDue today

    Notes

    Dr. Adeyemi · yesterday

    Admitted with exertional chest pain. ECG without acute changes. Serial troponins ordered.

    TADr. Adeyemiin clinic

    Every module. One live record.

    Turn on what your practice needs. Each module reads from and writes to the same patient record, so a fax, a call, or a note flows straight into the work that follows it.

    The work, done before you get to it.

    Faxes sorted, phones answered, and patients ready before they arrive. A few moments from an ordinary morning.

    Faxes

    Every page, matched to the right chart.

    Orpheus reads each fax as it lands and splits it by patient, down to a page two patients share. Sideways pages turn upright, and each part is matched to its chart, ready for your team to file.

    A six-page fax from Lakeside Cardiology is read by Orpheus, a sideways page is turned upright, a page shared by two patients is cut between them, and the pages regroup into three faxes, one per patient, each matched to its chart. A staff member files all three to their charts with one click.

    Phone Agents

    The phones, answered overnight.

    Voice agents pick up every call, day or night. They verify the caller, find the chart, file refills, book and move visits, and leave your team a task with the transcript attached.

    Unknown caller

    Main line · 2:14 AM

    Live
    Chart foundFiled a refill request

    Refill request: atorvastatin 20 mg

    Care teamTranscriptNguyen, Bao

    Insurance

    The front desk, a step ahead.

    Families book from the patient app, benefits come back from the payer before the visit, and the intake packet arrives signed and filed to the chart.

    Ellis, Leo · 6y

    Well-child visit · Dr. Huang · Thu 10:40 AM

    Booked in the app
    Benefit checkEvergreen Health Plan · Office visitReady to check

    Co-pay

     

    Deductible

     

    Out-of-pocket maximum

     

    New patient packet · 3 forms

    Sent to the patient app

    Waiting

    Patient App

    Ultradoc in every pocket.

    Patients book visits, sign forms, message the office, and check their balance from the patient app. Providers round, dictate, and work their inbox from the provider app. Both stay live with the web.

    Secure by design.

    Patient data stays encrypted, access follows each person's role, and every view and change lands in an audit log your compliance team can search.

    Encrypted in transit and at rest

    Modern TLS on every connection and 256-bit encryption for stored data. Texts carry appointment logistics only, never clinical details.

    Two-factor sign-in

    Staff confirm it's them with an authenticator app or a passkey.

    Permissions by role

    Each role sees and changes only what its work needs, module by module.

    Every read and write audited

    Views, edits, sign-ins, and AI requests, each with who, what, which record, and when.

    Built for HIPAA: we sign a Business Associate Agreement with every practice, and patient data never trains AI models.

    Audit logRecording
    EventRecordWho
    Viewed insuranceEllis, LeoKeisha Barnes
    Created messageWeiss, HannahPriya Raman, RN
    Signed in—Dr. Kevin Huang
    Viewed faxChen, WeiKeisha Barnes
    Created taskRivera, AnaSystem
    AI requestRivera, AnaSystem
    Updated encounterRivera, AnaDr. Mei Lin
    Viewed patient recordRivera, AnaDr. Mei Lin

    Reads are logged too, not just the changes.

    Built for every practice

    Pick a specialty and follow a day in the practice.

    A day at

    Lakeside Cardiology

    1. 7:10 AM

      A 14-page fax of new referrals is split by patient and lands in Referrals, sorted by severity.

      Faxes
    2. 9:30 AM

      Hospital notes dictated on rounds have their CPT codes captured for review.

      Encounters
    3. 12:15 PM

      A patient calls about a missed dose. The phone agent finds the chart and leaves the nurse a task.

      Phone Agents
    4. 4:40 PM

      The front desk checks imaging benefits with the payer for tomorrow's echo patients.

      Insurance

    Whatever your practice needs, Ultradoc does that.

    Tell us how your practice runs. We'll set Ultradoc up around it and connect it to the EHR you already use.